- Cleaning Up your Mailbox - Microsoft Outlook

Looking for:

Microsoft outlook 2013 archive emails free. Archive items manually 

Click here to DOWNLOAD

     

How to Archive Email Messages in Outlook .

 

Auto Archiving AutoArchive will move messages over 6 months old from your mailbox hosted on the Exchange server to a mailbox on your local computer. Please keep in mind archived messages will not be viewable through Outlook Web Access because they are no longer stored on the Exchange server. In the main Outlook window, click on the File tab and click on the Options button.

The Outlook Options dialog box will appear. Click on the Advanced button in the Navigation pane on the left. The options for working with Outlook will be displayed. The AutoArchive dialog box will appear. Note : If you turn on AutoArchive without changing any of the other AutoArchive settings, Outlook automatically archives items every 14 days, sending items that are over six months old to the archive file listed in the AutoArchive dialog box.

If you wish to manually run AutoArchive now, go to the File tab from the menu and click on the Info button. This is located on the navigation pane on the left. Select the Cleanup Tools button and click on the Archive button.

This option activates other options that enable you to decide which items are archived and which are deleted when they reach the end of the aging period. Then choose additional settings to apply to both archiving and deletion. Note: In the AutoArchive dialog box, "folders" refers to your main Outlook feature areas, such as the Calendar folder and Task folder, and individual e-mail folders.

This is because your Calendar and Task items are stored in their respective Calendar and Task folders. Show archive folder in folder list Choose to have the Archive folder listed with your other working folders in the Navigation Pane. In the main Archive folder, you can open the subfolders and view your archived items. When viewing your archived items, you can verify that the correct items were archived, and you can also drag any items that you need back to a working folder.

Clean out items older than Choose the default setting for when you want your items archived, in days, weeks, or months. You can set a period of one day up to a period of 60 months. It does not mean "delete" unless you have specified that setting for the folders elsewhere. Move old items to The default setting for this location is different for computers that are running the Microsoft Windows Vista and Windows XP operating systems.

If you want to set another destination for the archived items, you can browse to and set a different location. Items will be moved to this location after their aging period. Note: Items archived in a custom location will not be deleted unless you open the folders and delete them manually.

Permanently delete items This option immediately deletes the expired items instead of moving them to the default location, another folder that you have designated, or the Deleted Items folder. Apply these settings to all folders now This option applies the AutoArchive settings, including your changes, to all of your folders.

To specify different settings for one or more folders, do not choose this option. Best Ultrawide Monitors. Best Wi-Fi 6E Routers. Best Fitness Trackers.

Best SSDs for Gaming. Best Budget Speakers. Best Mobile Hotspots. Best Speakers. Best Ergonomic Mice. Photography Lighting Kits. Best Smart Sprinkler Controllers. Reader Favorites Best Linux Laptops.

Best Wi-Fi Routers. Awesome PC Accessories. Best Wireless Earbuds. Best Smartwatches. Best Oculus Quest 2 Accessories. Best Home Theater Systems. Copyright All rights reserved. Accreditation by The Higher Learning Commission. Give Degrees Inquire Visit Apply.

Campus Services. As we will soon see this menu selection can be used to import and export to various file formats. Choose "Export to a file" this time.